Forms and Checklists
Create mobile-ready forms, trigger them at the right time, and track responses in one place
Replace paper documents, PDFs and shared spreadsheets with smart digital forms that live in one app.
Trusted by the best
Elle Zeitoune
My Food Bag
DB Breweries
Sime Darby
Automate your paper workflows with Timecloud Forms
Worksite Health & Safety Forms
- PPE issue and fit check record
- Near miss and incident reporting
- Safety observations and hazard reporting
- Daily site pre start meeting notes
Operational Paperwork
- Vehicle and equipment pre start checklists
- QA inspections and handover forms
- Supervisor start of day & end of shift checks
- Anonymous employee satisfaction surveys
Finance and Admin Forms
- Reimbursements with Receipts attached
- Mileage claim with odometer readings
- Staff declarations and internal requests
- Purchase requests and expense claims
Mobile-ready forms for teams in the field
Complete forms in the Timecloud mobile app
Staff can find and submit forms and checklists from their phone without chasing links or paperwork.
Designed for quick completion on site
Short, structured inputs, photo capture and e-signatures are perfect for deskless teams who are always on-the-go.
Triggered prompts appear automatically
Define the conditions that trigger a form to pop up automatically. e.g. Prompt a site induction form the first time visitors.
Forms that know who needs them and when
Control access with user groups
Publish forms to the only the teams that need them. This prevents confusion and makes it easy for your employees to find the forms they need.
Trigger forms on clock in or out for daily routines
Prompt the right forms during normal attendance workflows, including pre starts, toolbox talks, supervisor sign offs, and end of shift checks.
QR Code based forms and checklists
Perfect for visitors and contractors who need to fill in paperwork like site inductions, permits and visitor logs.
Submission tracking and approvals
Keep workflow management simple
Edit, duplicate, and configure forms in minutes not hours making migration from manual paper or legacy systems a breeze.
Track outcomes not chaos
Timestamped form submissions can be previewed, filtered, approved and exported so nothing is ambiguous and follow-up is straightforward.
Keep everybody accountable
Maintain a trusted audit trail for every workflow, including who completed each form, what was recorded, when it was submitted, and who approved it.
Why you should manage your forms with Timecloud
Stay compliant
Build consistent checklists and incident reporting workflows that don’t rely on paper being handed in.
Reduce admin
Auto-notify the right people when a form is submitted. Keep everything in one system instead of inbox chasing.
Get forms done on time
Trigger forms on clock in or clock out, filtered by role, job and site so the right people see the right form.
Audit-ready reporting
Filter submissions by status and download a summary that includes approval outcomes.